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FM Administrator

Apply2019-05-24 11:16:511970-01-01Eden Brown Built Environment

FM Administrator

Date posted: May 24, 2019
Greater Manchester, England
Job description

Complexity: The guide below is not intended to be fully inclusive or exclusive of the duties required
* Proficient IT skills; with the ability to use various computer packages proficiently, including SAP, Word, Excel and PowerPoint.
* Creating and closing down planned work task sheets within the CAFM system, raising reactive and remedial works job sheets on the same system.
* Raising, recording and filing work sheets.
* Liaising with sub-contractors, recording and filing all relevant service sheets and statutory documentation.
* A professional and courteous manner is required at all times; with the ability to communicate effectively with colleagues, managers and customers.
* Excellent communication skills at all times; including answering calls, communicating with outside suppliers and contacts, and acting as a point of reference for employees (Help Desk duties).
* Excellent organisational skills; with the ability to manage and prioritise a number of tasks on a daily basis.
* Provide general administrative support to include Site set up documentation, collate procedures and assist with Company procedures.
* Manage contractual documentation and ensure all operational correspondence complies with company standard.
* Compile/record of all Regional minutes and record of Customer minutes if required.
* To comply with the Company iCMS and Health and Safety systems and procedures.
* Responsible for generating the contracts monthly invoices for the customer, including all material costs and sub contract costs.
* Preparation of monthly applications, detailing contract spend on breakdown works and extra to contract works.
* Collating all relevant reporting information and contract cost spend to enable the generating of the contracts monthly customer report.
* Ensure invoices are received and Goods Receipted in the appropriate manner using the Coupa system.
* Liaising with suppliers and sub-contractors, chasing outstanding invoices for completed works.
* Reviewing weekly WIP report and keep a running log with reasons for not billing / closing down.
* Attend weekly WIP review meeting with the Operations Manager and Account Manager to discuss outstanding works.
* Meticulous approach to detail, ensuring any discrepancies or anomalies are resolved before the application is submitted.

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown Ltd is acting as an Employment Business in relation to this vacancy.

Reference: FMAD226_1558693011