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Commercial Assistant/Administrator

Apply2020-01-06 11:51:202020-06-02Eden Brown Built Environment

Commercial Assistant/Administrator

Date posted: January 6, 2020
£20000.00 - £23000.00 per annum
Bridgend, Wales
Permanent
Job description

We currently have a position for a Commercial Assistant to join our national facilities management client in Bridgend

Reporting to the commercial management team, the role will include:

Assisting the commercial and operational team to comply with all Commercial and administration processes and procedures whilst ensuring a successful project outcome.
Develop a full knowledge of our commercial processes and procedures on projects and apply best practice and continuous improvement approach to maximise returns in terms of profit.

Tasks & Responsibilities:

* Ordering of materials via COINS purchase ledger
* Processing purchase orders and delivery notes for supplier payments
* Reconcile purchase card transactions
* Commercial review of Maximo assigning chargeable job status and costs to work orders
* Prepare client quotations and maintain quotation registers
* Maintain and update commercial records as directed
* Identify any unnecessary costs and inefficient activities.
* Assist in the timely preparation of valuations, submissions of invoices and receipt of payment.
* Assist in the prompt preparation and settlement of final accounts, including variations, claims and disputes.
* Make best use of knowledge management information systems. (Maximo, COINS.)

Administration:
* Ordering and maintenance of consumable stock levels
* Process holiday, expenses and overtime claims as required
* Review Maximo reports and chase outstanding jobs as required
* Collating engineers reports and time sheets to assist service delivery

Relevant Experience:
Previous experience working in a Commercial Role.
Dealing with Subcontractors/Suppliers
Similar experience within the Construction/Facilities Management industry
Experience raising and managing Purchase Orders
Demonstrate experience using software such as COINS and a CAFM system
Proficient in the use of Microsoft Excel

If you feel this role suits your experience please send your CV to l.holland@edenbrown.com

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown Ltd is acting as an Employment Agency in relation to this vacancy.

Reference: 265524LAH_1578311479

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