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Junior Contract Support Administrator

Apply2019-11-20 10:58:232020-04-06Eden Brown Built Environment

Junior Contract Support Administrator

Date posted: November 20, 2019
£18000.00 - £19000.00 per annum
Wiltshire, England
Job description

Our client currently has a junior contract support role on their contract in Swindon to work along their experienced lead contract support administrator

Key Responsibilities

Assist the on site team with financials and reporting.
Oversee and contribute the maintenance of the site log books.
Provide short term temporary cover to other administrative/reception role
Maintain records (e.g. PO and invoice tracker).
Collate, review and process timesheets and expenses weekly, including overtime tracker to high accuracy.
Answer calls and emails in a professional and timely manner.
Attend and participate in any relevant training courses.
Attend regular role specific meetings in order to share best practice.

Participate in putting together monthly Contract Review
Issue orders for call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
Ensure use of Preferred Suppliers is maximised and best practice "better buying" is in place.
Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.

Raise accurate purchase orders for Sub-Contractor call outs, materials/non-chargeable materials and extra works, maintaining records in a timely manner.
Raise yearly maintenance orders.
Run and review open purchase order report (OPO) weekly, chase as required and implement updates as necessary
Assisting the completion of weekly / monthly reports sent from the Portfolio Lead Contract Support in a timely manner.
Assist in the review and raise quotations approved by the site leads, keeping record and sending for Customer approval in a timely manner.
Assist in the daily review of sub-contractor invoices via the Invoice Pool, documenting queries.
Assist the raising of sales invoices

Personal Experience / Qualifications / Skills

A good basic education is essential, with good written and spoken English and basic Mathematics skills
Proficient in MS Office specifically Excel
Customer Service skills are essential to this role
Attention to detail is a must
Good verbal communication skills
Committed to the delivery of excellent customer service
It is essential staff are self-motivated and promote a "Can do" customer attitude at all times

Personal Attributes

Able to work on their own initiative
Good customer liaison skills along with a front of the house mentality.
Have a can do attitude and flexible approach

If you feel this role would be of interest please send your CV to or call Laura on 0117 9103800 for more information

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown Ltd is acting as an Employment Agency in relation to this vacancy.

Reference: 264643LAH_1574247503

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